30 Jul 2014

How to Use gSyncit as a Replacement for Google Calendar Sync

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How to Use gSyncit as a Replacement for Google Calendar Sync

Reach out to your BMS Field Technicians if you have further questions or need additional assistance with sync installation. We're always here it assist you!

Reach out to your BMS Field Technicians if you have further questions or need additional assistance with sync installation. We’re always here it assist you!

Google announced that they would be ending its support for Google Calendar Sync. We know many of our clients rely on Google Calendar Sync to keep their Google Calendar, Microsoft Outlook Calendar and mobile device apps in sync.

To help you transition to a new solution, we have put together this how-to article on migrating from Google Calendar Sync to gSyncit. We have examined several alternatives to Google Calendar Sync and we believe gSyncit is the solution that will work best for most people.

Why It Is Essential that You Switch to gSyncit

  1. Google is eliminating their support for the Google Calendar Sync program on August 1, 2014. If you have the program installed and are currently using it, it will cease to function and needs to be uninstalled.
  2. If you use Microsoft Exchange or Google Apps for Business, you can switch to their services for synchronization. However, these services will cost you more money. At the price of $19.99 for a single license, gSyncit is the most cost effective replacement for Google Calendar Sync.

Moving to gSyncit Step 1: Download and Install gSynicit

  1. Go to http://www.fieldstonsoftware.com/software/gsyncit3/download.shtml and download the 32-bit Version of gSyncit version 3. Because all versions of Microsoft Office that BMS supplies are 32 bit you will need to install the 32-bit version even if you are running Windows 7 64 bit.
  2. Install the gSyncit software on your computer.
  3. Open gSyncit. Because you have installed the evaluation version of the software, you will see a product registration window appear. You can choose to register the product by purchasing a license or you can wait for 15 seconds and continue to use the evaluation version.

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The evaluation version is the full version of the software. However, you will see the registration window pop-up and you will need to wait for 15 seconds every time you open Outlook and Outlook calendars in a new window. If you are satisfied with the software after you’ve tried it out, you can pay for the software, register your copy of the program and the pop-up window will go away during use.

Moving to gSyncit Step 2: Change gSyncit Settings

1.  Access gSyncit settings by clicking on Settings in Microsoft Outlook. The screen below will appear.

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2.  Click on Google Sync on the upper left hand side, and then the New button in the lower right hand corner.

Gsync23. The next window will appear, open to the tab “Calendar Mapping.” Type in your Gmail user name and password, then click Verify Account.

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Now click on Select Calendar, and gSyncit will pull the information it needs into the Google Calendar (Feed Path). Finally, click Select Calendar, and choose the appropriate calendar in Outlook to sync with.  Filling in the Mapping Description field is optional.

4.  Switch to the Sync Options tab. Here you will choose your preferences for how you want Google and Outlook to sync with each other. In the example below, both “Sync Outlook to Google” and “Sync Google to Outlook” are checked, so that calendars sync both ways. IMPORTANT: Uncheck “Manually confirm deleting calendar events” to avoid being bombarded with pop-ups. Click OK at the bottom.

Gsync45.  Now you should be back at the gSyncit Settings window. Open Application Settings in the left hand column, then Sync Options below it.

6.  Choose your Sync options based on your preferences and schedule. Click OK to save settings.

Gsync57.   Under Application Settings, choose General. Here you may choose from a variety of settings options. However, we recommend that you check “Assist Outlook exit/shutdown process to prevent it from running in the background.” Finally click OK to save all changes. IMPORTANT: We recommend that you check “Check For Software Updates”. gSyncit version 4 is currently in beta so we strongly suggest that you use version 3 of gSyncit at this time. gSyncit is currently working with Google to incorporate their upgrades into their gSyncit version 4. You may find the need to upgrade to gSyncit version 4 after Google has performed their pending update scheduled for August 15, 2014.

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Your Google Calendar, Microsoft Outlook Calendar and mobile device apps should now be set up to remain in sync.

Making the changes suggested in this article should help to keep you in sync with Google and MS Outlook calendars. However, if you need further help with installation or settings, please contact the BMS Hardware Team by email or call 800-634-7734 ext. 6. You can also reach out to your Field Technical team with any further questions, we’ll be happy to assist you.

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