24 Sep 2013

Creating Archive in Outlook 2003 and 2007

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Tech Tip:

Step-by-Step Guide to Creating an archive.pst file in Outlook 2003 or 2007

If you are using Outlook 2003 or 2007 please follow the steps below to create an Archive folder to your Outlook Mailbox:

1. On the File menu, point to New, and then click Outlook Data File.


2. In the Types of storage area, click Office Outlook Personal Folders File (.pst) to create a new .pst file. Click OK.

3. Use  the default Outlook folder location, or you can locate a different folder location.

4. In the File name box, type a name for the new .pst file or you can use the default name and Click OK.

In the Name box, type a title for the .pst file, or you can use the default title of “Personal Folders”.  The title that you enter in the Name box is the name that is used in Outlook, as can be seen in the image below.

Once you have created and named your Archive.pst file, it will appear in your Outlook Mail Folders as referenced below:


Now, if you would like, you can create new folders and sub-folders within your new Archive folder. You can move entire sub-folders from your Inbox into the Archive as well as move emails directly from your Inbox to the Archive. You can also create multiple Archives, by following the steps above, to create files such as “Archive 2013” and “Archive 2012”. This will help to keep emails from your Inbox organized and easy to find. Please remember that the process of moving large amounts of emails and folders into your Archive will take sometime. It took you years to gather the information; it will take Outlook some time to process.

Now, do not forget to compact the outlook.pst file. Instructions can be found by following this link.