08 Jan 2015

Cloud-Based Backup Can Help You Recover from Data Disaster

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Tech Tip

Cloud-Based Backup Can Help You Recover from Data Disaster

cloud-backup180When data is a key part of your business, nothing could be more disastrous than losing it all. Whether due to a lightning strike, a virus or a failed component, disasters happen, and it’s best to be prepared for them.

Fortunately, advances in technology, and in particular the advent of cloud-based backup, have made it easier than ever to get your business up and running again after a black out, weather event or systems failure.

Cloud-based backup is reliable and supports encryption requirements, making it a secure solution. In addition to preserving business continuity, cloud-based backup has built-in redundancy. Hard drives can fail, and without a redundant setup that is maintained and tested—most likely by you or someone in your office—you could experience a failure that could wipe out your data.

Many new viruses such as the Cryptolocker virus that infected computers in 2014 target external hard drives to infect with malware – rendering your backup useless. Cloud-based backup solutions take multiple snapshots of your data – each time you do a backup – allowing you to recover data from a time before the infection occurred.

BMS recommends cloud-based backup to our clients for compliance reasons as well. Cloud-based backup is better suited to meet the encryption requirements set forth in the Chapter 7 Handbook.

For CaseLink Office clients, if your case data is backed up to BMS servers, your CaseLink data is recoverable, but other types of files are not. That is why you should use a cloud-backup service to ensure your QuickDocs, non-Chapter 7 documents, programs and emails are recoverable in the event of a disaster.

For CaseLink Web clients, all of your case data and documents are backed up to BMS servers, but other types of files outside of CaseLink Web are not. That is why you should use a cloud-backup service to ensure your non-Chapter 7 documents, programs and emails are recoverable in the event of a disaster.

Note: DocLink Users experience the extra benefit of receiving and managing their debtor documents in an encrypted environment, which is backed up automatically by BMS.  DocLink is a much safer option for receiving documents instead of regular email.

Tip #1

Here are some cloud-based backup solutions that our clients have successfully used to ensure their entire practice is covered in the event of a disaster:

  • Carbonite Pro: Order online or contact the Carbonite Sales Team: (855) 227-2249.
  • CrashPlan Pro: Purchase online or contact the CrashPlan Sales Team: (844) 333-4242.

Tip #2

Schedule your cloud-based backups for the end of the day or overnight and the backup works without further need for attention and without interrupting your work. During initial setup, it is important that you DO NOT choose the CONTINUOUS option to back up your CaseLink data.

Tip #3

The Chapter 7 Handbook requires that all Chapter 7 trustees be diligent about their backups. BMS recommends that Trustees check their online backup to ensure all relevant data is being backed up on a regular basis.

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